Using personal information allows us to develop a better understanding of our supporters and, in turn, provide you with relevant and timely information about the work that we do. As a charity, it also helps us to engage with potential donors and supporters.
We use your information in accordance with all applicable laws concerning the protection of personal information. This policy explains:
- What information we may collect about you
- How we may use that information
- In what situations we may disclose your information to third parties
- Information about how we keep your personal information secure, how we maintain it and your rights to be able to access
If you have any comments or concerns regarding this policy please contact the data protection controller in writing at the following address:
Data Protection Controller Home-Start Kettering
William Knibb Centre, Montagu St, Kettering, NN16 8AE
WHO WE ARE
Home-Start Kettering is a volunteer-led family support charity. Our registered charity number in England and Wales is 1114030
WHAT INFORMATION DO WE COLLECT?
We collect various types of information and in a number of ways, appropriate to the service you require:
Information you give us
When you register on our website, join our mailing list, enquire about volunteering, or make a donation, for example, we’ll store personal information you give us such as your name, email address, postal address, telephone number and card details, for which we ask for your specific permission. We will also store a record of your purchases and donations and other requests you may make of us.
When you visit our website the server collects IP addresses to provide security and prevent brute force or malicious attacks. These IP addresses are not linked to any other personal data. The address for our UK data centre is : Reynolds House, 4 Archway, Manchester M15 5RN
Information about your interactions with us
For example, when you visit our website we collect information about how you interact with our content and ads. When we send you a mailing we store a record of this and, in the case of emails, we keep a record of which ones you have opened and which links you have clicked on.
Information from third parties
We occasionally receive information about you from third parties. For example, we may use third party research companies to provide general information about you, compiled using publicly available data.
Sensitive personal data
Data protection law recognises that certain categories of personal information are more sensitive, such as health information, race, religious beliefs and political opinions. We do not usually collect this type of information about our supporters unless there is a clear reason for doing so.
There are three bases under which we may process your data:
When you make a purchase from us or make a donation to us, you are entering into a contract with us. In order to perform this contract we need to process and store your data. For example we may need to contact you by email or telephone in the case of problems with your payment/donation for instance.
Legitimate business interests
In certain situations we collect and process your personal for purposes that are in our legitimate organisational interests. However we only do this if there is no overriding prejudice to you by using your personal information in this way. We describe below all situations where we may use this basis for processing.
With your explicit consent
For any situations where the two bases above are not appropriate, we will instead ask for your explicit consent before using your personal information in that specific situation.
We aim to communicate with you about the work that we do in ways that you find relevant, timely and respectful. To do this we use data that we have stored about you, such as what fundraising events you have booked for in the past.
With your explicit consent we may contact you about our work by email, post and/or telephone. You can update your communications preferences at any time using the contact details at the end of this policy. In addition, we will provide you with an option to unsubscribe in every email that we send you. Please bear in mind that this does not apply to emails, postal communications or telephone calls that we may need to make to you related to your donations for instance (as above).
We aim to communicate to you about our fundraising appeals, events, supporter schemes and updates on how your donations are supporting our work. To do this we use data that we have stored about you, such as any donations you have made, what events you have booked for in the past as well as any preferences you may have told us about.
With your explicit consent, we will contact you by email, post or phone. You are able to opt in or opt out of receiving Fundraising communications separately from consenting to Marketing communications and at any time.
You can update your communications preferences at any time using the contact details at the end of this policy. In addition, we will provide you with an option to unsubscribe in every email and letter that we send to you. Please bear in mind that this does not apply to emails, postal communications or telephone calls that we may need to make to you related to your donations. For example, if you make a donation we will contact you to express thanks and ask for Gift Aid if applicable.
OTHER PROCESSING ACTIVITIES
In addition to marketing and fundraising communications, we also process personal information in the following ways that are within our legitimate organisational interests:
- We may analyse data we hold about you to ensure that the content and timing of communications that we send you are relevant to you
- We may analyse data we hold about you in order to identify and prevent any criminal activity
- In order to improve our website we may analyse information about how you use it and the content and ads that you interact with
- To ensure that we communicate with you in the most relevant way possible – in particular should we be considering approaching you about potential philanthropic support – we may access publicly held and nil cost information about you
- We may also process information in order to fulfil our statutory obligations and regulatory responsibilities.
In all of the above cases we will always keep your rights and interests at the forefront to ensure they are not overridden by your own interests or fundamental rights and freedoms. You have the right to object to any of this processing at any time. If you wish to do this, please use the contact details at the end of this policy. Please bear in mind that if you object this may affect our ability to carry out tasks above that are for your benefit.
We do not share, sell, or distribute your data to third parties, except as provided in this Privacy Notice. Your data may be shared with contractors working on our behalf, who act on our instruction in relation to the management of your data and must adhere to all data protection laws and regulations. Data processors will be required to have a signed agreement with us to ensure accountability.
We will only send you emails about our products and services (i.e. direct marketing) with your express consent. You have the option not to give consent and to withdraw consent at any time. You may withdraw your consent for us to contact you by contacting us at firstname.lastname@example.org
We may disclose your personal information if we are required to do so by law, in connection with any legal proceedings, and in order to establish, exercise or defend our legal rights, or if otherwise legally permitted.
They are widely used in order to make websites work, or work more efficiently, as well as to provide information about the visitor’s experience and interests.
The information is generally used to make content, services and advertising more relevant and useful. Cookies cannot give access to your computer or any information stored on your computer.
You can disable cookies in your browser user settings. However, many websites will not function properly without them. For more details about cookies visit www.allaboutcookies.org
This website uses different types of Cookies:
Strictly Necessary Cookies
These cookies enable you to purchase tickets from our website. The website would not function without them.
Home-Start Kettering carries cookies to enable us to engage in remarketing. Remarketing allows us to show ads to users who’ve previously visited our website as they browse the web. This may take the form of showing you an advert for volunteer recruitment you have looked at on the Home-Start Kettering website. You can use Ads Settings to manage the Google ads you see and opt out of Ads Personalisation.
LINKS TO OTHER SITES
YOUR DEBIT AND CREDIT CARD INFORMATION
If you use your credit or debit card to purchase from us or to make a donation, we will ensure that this is carried out securely and in accordance with the Payment Card Industry Data Security Standard (PCI-DSS). You can find more information about this standard here https://www.pcisecuritystandards.org/.
MAINTAINING YOUR PERSONAL INFORMATION
We store your personal information indefinitely such that for any subsequent purchases/donations you make we are able to link them back to the record that we hold for you on our system.
If there are aspects of your record that are inaccurate or that you would like to remove, please use the contact details at the end of this policy.
Any objections you make to any processing of your data will be stored against your record on our system so that we can comply with your requests.
SECURITY OF YOUR PERSONAL INFORMATION
We will put in place appropriate safeguards (both in terms of our procedures and the technology we use) to keep your personal information as secure as possible. We will ensure that any third parties we use for processing your personal information do the same.
YOUR RIGHTS TO YOUR PERSONAL INFORMATION
You have a right to request a copy of the personal information that we hold about you and to have any inaccuracies in this data corrected. Please use the contact details at the end of this policy if you would like to exercise this right.
If you have any comments or concerns regarding this policy, and in particular if you would like to object to any processing of your personal information that we carry out for our legitimate organisational interests, please contact the data protection controller in writing at the following address:
Data Protection Controller
William Knibbs Centre, Montagu St, Kettering, NN16 8AE